Shared Bookkeeping
Owners Should Know Their Numbers
You do not have to do every piece of bookkeeping yourself to stay in control of your business. But if the accounts disappear to a bookkeeper or accountant and come back weeks later as a report, it becomes much harder to know what is happening while there is still time to act.
Big Red Cloud lets the owner, team, bookkeeper and accountant work in the same live accounts.
The books stay with the business. The help comes to them.
Do the parts that make sense for you. Let your team handle the routine work. Bring your accountant in when their expertise is needed. And stay close enough to the numbers to understand the business you are running.
Real-Time Collaboration
Work Together in the Same Live Books
Your accountant does not need to take a copy of the books away to work on them.
They can access the same live accounts you are already using, including at the same time as you and your team. There is no need to keep passing accounting files backwards and forwards or wondering which version is current.
Big Red Cloud also includes unlimited users, so access can follow the way the business actually works rather than being rationed according to software licences.
An owner, administrator, accounts person, bookkeeper and accountant can all be involved where appropriate.
One set of books. The right people working in them.
Safe Corrections
Confidence Comes From Knowing Mistakes Can Be Fixed Safely
One reason owners step away from their own accounts is fear.
If you are not an accountant, it is easy to worry that one wrong entry will create a problem you cannot undo.
Good control should not require everyone except the accountant to keep their hands off the books.
Big Red Cloud allows supported transactions to be corrected when genuine mistakes happen, while permissions and the Audit Trail help preserve control over what has changed and who changed it.
Confidence does not come from making mistakes impossible. It comes from knowing they can be fixed safely.
That makes it easier for owners and staff to stay involved in the day-to-day accounting without removing the controls an accountant needs to trust the records.
User Permissions
Give Everyone the Access They Need
Sharing the bookkeeping does not mean giving everyone access to everything.
The person raising invoices may need a different level of access from the owner. An administrator entering routine transactions may not need the same permissions as the accountant reviewing the books.
Big Red Cloud lets you control access so each person can work on the parts of the accounts relevant to them.
That becomes more important as more people participate.
The aim is simple: make it easy for the right people to help without giving up control of the books.
Professional Guidance
Your Accountant Can Spend More Time Being Your Accountant
Moving files, finding transactions and explaining where to click are not the highest-value things your accountant can do for your business.
When your accountant can work directly in the same live accounts, they can spend more of their time on the areas where professional judgement matters.
They can review what has been entered, help correct problems, answer accounting questions and help you understand what the numbers mean.
And because Big Red Cloud provides its own product support and training, your accountant does not have to become the software helpdesk as well.
You stay close to the numbers. Your accountant stays close enough to help.
Flexible Support
Do What You Can. Get Help With the Rest.
Knowing your numbers does not mean knowing everything about bookkeeping.
Different kinds of help are useful at different moments.
Our Customer Success team can help you learn how to use Big Red Cloud and get the account set up properly. The Knowledge Base provides step-by-step guidance when you want to complete a task yourself. RED gives you another way to work with and understand information in the accounts. And your accountant is there when the question requires professional accounting judgement.
You can stay involved without having to become the expert in every part of the process.
You do not need to become an accountant to know your numbers.
Keep the books close. Stay involved in the parts that matter. Bring in help where you need it.
Ian Hobbs
Sales Manager, Big Red Cloud
Want your team and accountant working from the same live accounts? Contact Ian Hobbs for friendly, practical guidance on how Big Red Cloud can simplify your day-to-day accounting.
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